What is the primary function of the Electronic Document Management System (DMS)?

The primary function of the Electronic Document Management System (DMS) is to organize digital files. A DMS provides a systematic approach to storing, retrieving, and managing electronic documents in a way that enhances efficiency and accessibility. By utilizing a DMS, users can categorize documents, apply metadata for easy searchability, and ensure that files are in the correct location for those who need access. This digital organization eliminates the challenges associated with physical paper records, reduces the risk of loss or damage, and streamlines workflows in environments such as USCIS where managing large volumes of documentation is critical.

While managing physical documents may be a consideration in certain contexts, the core purpose of a DMS is focused on digital document handling. Archiving paper records pertains more to storage methods and practices rather than the dynamic organization of digital files. Transmitting information securely is an important function in many information systems, but it doesn't encapsulate the primary purpose of a DMS, which is about organizing and managing digital documents effectively.